How To Scan A Document On A Printer

Scanning software from manufacturers

To ensure easy work with equipment, manufacturing companies develop special software. All possible functions are available in the software interface for controlling a specific model of the device.

Features may vary slightly depending on brand. But the basic set of settings / parameters is almost always identical. You can set the scan resolution, select the color (b / w or color scan), format (png, jpeg, jpg, pdf and others).

List of utilities for scanning:

  • HP Scan;
  • Epson Scan;
  • Xerox Easy Printer Manager;
  • Canon MF ToolBox.

For Kyocera and Samsung firms there is also software, you can download from the official sites or install from the bundled CD.

Preparing to scan

First you need to properly install the scanner on your computer.

In most cases, after connecting the printer to a computer via a USB cable or air connection (Wi-Fi), Windows will automatically detect the device, search for and install drivers. After the installation is complete, the device will appear in the list of all equipment in the “Devices and Printers” item. The printer icon must be “light” and contain any icons (for example, exclamation marks) next to it.

The situation is different with the installation, when nothing is automatically executed. Then you need to use a disc, which often comes with the equipment, and contains the driver necessary for the operation of all components of the device.

Insert the disc into the drive. If the setup does not start automatically or the menu does not open, then for “My Computer” open the disk in Explorer and run the installation file. Next, step by step, Agreeing with the installation wizard, Finish copying the driver files. After that, additional shortcuts may appear on the desktop to launch the software, in which you can perform various actions, for example:

  • View the level of ink in containers;
  • Do cleaning of printer units;

In order for the technique to serve for a long time, and there were no traces of dust or dirt on the scan, it is necessary to gently wipe the glass surface with a dry cloth or paper towel, napkin.

Scanning with Paint

Start the graphics editor Paint. You can open the program by using the search in Windows 8-10. On Windows XP, open the “Start” menu, find the “Accessories” folder, inside which there will be Paint.

Then open the main editor menu and select “From a scanner or camera”.

A scanning window will open, where you can select the color of the picture, perform a preview, immediately scan and even adjust the quality (resolution, brightness and contrast).

Press “Scan”, wait for the operation to complete. A digitized image will appear in the working area of ​​the editor.

Saving the file is done in the main menu through the “Save As” item, where several formats are offered to choose from (bmp, png, jpeg, gif and others).

This option allows you to Scan to PC from the printer as quickly as possible. If necessary, you can immediately format the scan using Paint, which are offered on the top panel of the editor.

How to make a scan on a printer

Consider the process of creating a scan on an HP Deskjet 2130 MFP printer. The model is very old, but the principle of scanning will be SIMilar to other printers. You just need to turn on the printer, put the media under the cover, start scanning on your computer in any convenient way.

How to scan a document:

  • Turn on the device, wait for it to start. The device should make some noise for a few seconds and stop making sounds. Then you can scan.
  • Raise the printer cover. Place a piece of paper (or other object) in line with the icon. The guide shows how to position the paper correctly so that the finished scan of the document is in the correct position, and not flipped, upside down.
  • Go to Devices and Printers. Press the key combination “WinR”, then execute the command “Control printers”.
  • Find the printer you want, right-click on it and select “Start Scan”. The “Scanner Wizard” built into the operating system will open.
  • Set scan options. Select color, resolution (dpi, dots per inch), output file format. If you need a document that needs to be enlarged many times on a computer (for example, electrical circuits with many small elements), then set a higher resolution. The quality will improve markedly, but the file size on disk can reach large volumes, up to several tens of MB.
  • If necessary, preview to make sure the letter is in the correct position.
  • Click on the “Scan” button. The printer mechanisms will start and a window will appear with the progress of creating a digital copy of the document.
  • After finishing scanning, the system will offer to import the scan (save). Specify the file name and click on the “Import” button. The document will be saved to the standard folder with images in Explorer.

The HP 2130 printer driver includes a program, inside which there is also the ability to scan for which there is a separate item. The software is installed by default along with the Firewood installation.

Launch the program and after opening the Print Scan menu, select Scan. The HP Scan Utility starts.

Select the desired scan option. Set suitable parameters for the document and click on “Scan”.

The printer will scan the media and offer to save the document to any location, presetting the desired file name.

You can open a scan with any graphic editor, but the easiest way is to use the standard “Image Viewer”.

How to scan documents to a computer through a printer

Document scanning. translation of information from a physical medium into an electronic form. You can make a scan with a separate device (scanner) or use an MFP (multifunctional device). The latter technique includes several devices and is often called a 3-in-1 printer. It includes a printer, scanner and copier (copier). In both cases, scanning any document is very easy.

It doesn’t matter what operating system is installed. The scanning procedure for Windows 10, 7, 8 and even older XP is the same. The only difference can be in the software of the device itself. The scan function can be found in different items of the driver menu. Despite this, finding the function you want is not difficult. Manufacturers release programs that are intuitive, even for novice PC users.

Below is a step-by-step instruction on how to scan documents from a printer to a computer. Actual article for SEPARATE scanners. It is easy to make sure that it is possible to make scan copies through the printer. look in the documentation for the equipment or lift the top cover of the machine. If there is a transparent glass under the latter, then you can both Scan and make photocopies of documents. It means that you are the owner of the all-in-one technique.

What can be scanned

You can scan any media that does NOT interfere with the top cover closing. Of course, ordinary sheets of paper are always scanned, and you can digitize small paper carriers (brochures, money, passport, photographs and others), plastic elements, books.

Other programs

The utilities below are practically no different from the official software. The only difference is in Some programs, which are designed to make scans in a certain format, for example, in PDF format.

  • Finereader. The software is paid, but there is a trial “free” version and an online tool. Available to work with many languages. In addition to SIMple scanning, it can recognize scanned text and translate the document into a format for further editing.
  • Winscan2pdf. In the free program, the narrow focus is Scan to PDF. Most often used when working online.
  • Ridoc. It is useful for those who often need to receive scanned documents in a variety of formats. If there is such a need for comments, then it is easier to use the standard tool or other SIMpler analogs.
  • Vuescan. In terms of functionality, it is SIMilar to all previous programs. There is a built-in image-to-text converter.
  • Cuneiform. Recognizes text and tables from scans, has a wide range of settings to adjust the final quality of the scan. Free download from the Internet.
  • Scanline. Small and easy-to-use utility. Contains a minimum of settings, you can get a scan in just a couple of clicks.
READ  Configuring A Windows 10 Network Printer

Photocopy without photocopier

In the absence of an MFP, but having two SEPARATE devices for printing and scanning, you can easily make a copy of your passport.

  • First, the passport will be digitized onto a computer.
  • Next, print a scan of the passport on a printing device.

The result will be no different if standard photocopying was done.

We scan the passport

  • Take off the cover, take out all the excess from the passport.
  • Place the document on the glass and press down well with the lid. Make sure that the edges of the sheets are not jammed.
  • In the scan settings, select the format for the best quality (bmp or tiff). Set the resolution to the maximum available.

Scanning to an HP printer

HP printers and scanners are a very popular technique among ordinary users. Such a product can be found in almost every home, where at least one person needs to scan documents. Such a device will perform even the above-described household need quickly and in several ways. It remains to figure out which.

HP package software

First, you need to consider programs, at least by the example of one, which are provided directly by the manufacturer itself. You can download them on the official website or install from disk, which must be included with the purchased device.

  • First, connect the printer. If this is a SIMple model, without a Wi-Fi module, then we use a regular USB cable for this. Otherwise, a wireless connection will suffice. In the second option, you need to make sure that both the scanner and the PC are connected to the same network. If the device is already configured and functioning, then this step can be skipped.

After that, you need to open the top cover of the scanner and put a document there, which must be transferred to electronic or paper media. Mandatory face down.

  • Next, we find on the computer the installed program for scanning documents. In almost all cases, it is called “HP ScanJet” or “HP Deskjet”. The naming difference depends on your scanner model. If such software is not found on the PC, then it can be installed either, again, from the disk provided by the company, or downloaded from the official website, where you can also find a huge amount of useful software.
  • Usually, such a program asks you to specify the file settings, which should be obtained as a result of the scan. Sometimes these parameters are configured separately, at the beginning of the process of transferring printed information to the electronic version. One way or another, in the running software we are interested in the “Scan” button. The settings can be left as standard, it is only important to keep the initial colors and size.
  • On this, consideration of this method can be completed.

    How to scan to an HP printer

    Scanning of documents can be both necessary and everyday. Methodological materials for lessons in an educational institution can be equated with the necessary, but the second case may concern, for example, the preservation of family valuable documents, photographs and the like. And this is done, as a rule, at home.

    Button on the scanner

    Most HP printers that perform scanning have a dedicated button on the front panel that opens the scan menu. It’s a little faster than searching and running the program. No custom features The detailed settings are NOT lost.

    • First you need to repeat all points from the first method, but only up to the second inclusive. Thus, we will carry out the necessary preparation for scanning the file.
    • Next, we find the “Scan” button on the front panel of the device, and if the printer is fully Russified, you can safely search for “Scan”. Pressing this button to launch a special program on the computer. The procedure under consideration itself will begin immediately after the user clicks the corresponding button on the computer.
  • All that remains is to save the finished file to your computer.
  • As a result, this method is more convenient, but not always available.

    Third Party Programs

    For more advanced users, it is NOT a secret that third-party programs can be connected to any printing device that will control it. This is also true for the HP scanner.

    • First you need to complete the first two steps from “Methods 1”. They are mandatory, so they are repeated for any event.
    • Next, you need to download a special program that partially performs the work of the official product. Such a need may arise if the original disk is lost, and there is SIMply no opportunity to download a software product. Analogs are also SIMply smaller in size and contain only the necessary functions, which allows an inexperienced user to quickly figure it out. You can find the best options for such software on our website.
  • These programs are usually straightforward and straightforward. There are only a few settings that can be changed if needed. They also have the ability to select the location to save the file and view the resulting image before saving it.
  • This method is quite convenient, because it does not take much time to master the program.

    We can draw a SIMple conclusion that any file can be scanned on HP equipment in three different ways, which are practically equivalent to each other.

    How to use the scanner

    After the MFP is ready to work, open its cover and place the document that needs to be digitized face down. Next, through the “Start” menu, open the control panel and select the “Devices and Printers” section.

    To start scanning a document to a computer, select a scanning device and click “Scan”. If the document data being scanned has faded, lost clarity, etc., some adjustments will be required to obtain the best quality. These settings are to adjust the dots per inch. This function is abbreviated as DPI.

    In this case, the rule works. the higher the DPI number, the higher the quality of digitization, but the lower the scanning speed and the larger the size of the resulting file.

    After scanning is finished, the file can be saved automatically to a folder specially created by the system, or the path for saving it can be specified manually.

    After digitizing, the material can be edited. If this is textual information that needs to be recognized and saved in Microsoft Word format, then ABBYY FineReader is suitable for THESE purposes, if the information is graphic that needs to be corrected (reduction of size, cropping, lightening, etc.), it will help here as a regular Paint program as well as many third-party applications.

    How to scan a document to a computer from a printer Step by step instructions

    The need to get a digital copy of your photos or text can arise at any time, so it will be useful to know how to Scan documents from your printer to your computer. It is worth understanding what is meant by an MFP. a multifunctional device that has a built-in scanner.

    How to scan from any printer computer

    When working with multifunctional devices (MFP), which are presented on the market of office equipment, today it is very easy to make a scan of a document or image placed in the Corresponding compartment.

    How To Scan A Document On A Printer

    To do this, you can use both the standard tools of the operating system and the installed software.

    READ  Canon Printer Does Not Pick Up Paper What To Do

    How to scan a document from a printer to a computer

    In modern conditions, when there is a tendency to digitize old handwritten, printed and graphic materials, the document scanning function plays a dominant role in this process. Thanks to it, the safety of the scanned information in a compact digital format is ensured and the ability to edit it.

    How to scan documents from printer to computer. detailed instructions

    Scanning all kinds of texts, images, graphs and tables is a necessity in modern office work of any organization. Therefore, the question of how to scan documents from a printer to a computer is still relevant for a number of users of such office equipment. In general, it is very easy to solve this problem and scan the required number of documents on the printer.

    Document scanning process.

    Each scanning device is completed with the necessary software written to disk. Before starting work, you need to download the programs from the disk to your computer. If there is no disk, then all the necessary programs can be found on the Internet, they are free to download.

    Let’s look at this process using the example of the HP Photo Smart MFP 210.

    This is a 3-in-1 multifunctional device: printer, scanner and copier. The MFP is equipped with a Wi-Fi module, which allows a wireless connection to a computer. We will NOT Zaostrov pay attention to this topic, the connection to the computer is established. let’s start preliminary preparation for scanning the document:

    Downloading the MFP software to your computer.

    After downloading the programs and activating them, the program shortcuts will appear on the desktop.

    You must open the HP Scan software to scan a document. In the window that opens, we see all the necessary information for further work. Do not forget to place in the scanners to be processed and turn on the MFP, otherwise the program will give a connection error. If all conditions are met, the following window will open.

    Select the required scan parameters and click on the “Scan” button. In the window that opens, you can view and edit the scanned document.

    To save a scan on a computer, click the “save” button, a window with computer resources will open where you can place and store your scanned documents. After selecting the required folder, click “save”.

    All! The process of scanning and saving text or photos is over! Now you can process your scan in the appropriate document editor, mail it or send it to the cloud storage!

    If you have any questions, leave them in the comments!

    (0 votes, average: 0 out of 5)

    Scanning and saving to a computer

    The action is NOT difficult, but to be honest, there is software on the network with a set of functions better than in standard solutions, but more on that later. To make a scan, follow these steps:

    • Of course, you should be concerned about the pre-installation of drivers for the device to function normally. How to perform this action, you can study other reviews on the Internet.
    • Next, we put the document or image in the compartment for scanning so that the side with the content (text, picture, etc.) is facing the glass. It is worth knowing that this is mainly down towards the surface on which the MFP is installed, but in some models of certain manufacturers, the glass may be located on top.
    • The next step is to turn on the MFP, but in fact it can already work and should not be turned off after each scan.
    • Now you can Scan. To do this, you must choose one of the possible methods:
    • You must enter the “Devices and Printers” section, which is located in the “Control Panel”, if the view mode is configured correctly. small / large icons. Next, right-clicking on the printer icon will open a context menu in which you should select the “Start scan” term. In the window that appears, you should set the scanning parameters and start the process, but if you want to preview what the result will be, you can click the “View” button.
    • Use the standard graphics editor Paint. This utility in Windows also allows you to make a scan. To do this, you need to run Paint. The shortcut is located along the path “Start”. “All Programs”. “Standard”, but in the case of systems versions 7, 8 and 10, you can use the search bar. Next, in the “File” menu, you need to select the term “From scanner or camera”. Then you can also select scan options and start the process.

    How to scan texts from printer to computer

    There are two main options for how to Scan a document to your computer. as an image or as text. By default, the scanner creates a photo, if you put text in the copier, then it cannot be edited in the future. For such a function to appear, it is necessary to use a recognizer (special software), which will turn the picture into an editable format.

    After you have connected a universal printer to your computer, installed drivers, performed the initial setup, you can use the built-in Windows functionality for scanning. For this, the “Scanner Wizard” is suitable, the execution aLGorithm is as follows:

    • Turn on the scanner, lift the cover. Check that the glass is clean, if there is dust Wipe the surface.
    • Place the text or photo with the surface to be scanned down on the glass.
    • Close the lid.
    • Go to “Control Panel”, click on “Hardware and Sound”.
    • Find the item “Devices and Printers”, go to it.
    • Right-click on the icon with your MFP, select “Start Scan”.
    • Set the desired parameters for the scan and click “Preview”.
    • A window will appear with a picture of how your scanned text will look, if it is too dim, or vice versa, you can change the settings and click “Preview” again. If everything suits you, click “Scan”.
    • Save the result on your computer or send the file to print.


    • Before answering the question of how to make a scan, take and connect the scanner to your PC. The computer, in turn, must have drivers installed that match the model of your printer. You can install them either from a CD that comes in one set with office equipment, or you can pre-download the latest version of this software from the manufacturer’s website.
    • I installed the driver and connected the scanner, carefully open its covers and put the sheet with the text. For the task of how to scan a document to a computer to be solved successfully, turn it face down on the glass and place it as straight as possible, focusing on special pointers. Then you can close the lid.
    • At the next step, select the section called “Devices and Printers” in the start-up, and then right-click on the desired device. In the drop-down list, click on the item that starts scanning.
    • After the command is launched, a window will appear on the PC monitor where you should set the required parameters of the scanning process, taking into account the features of the document: color / black and white, text / photo. Also, decide on the file format in which the resulting image will be converted. After that, you can safely click on “Scan”.
    • Then a lamp in the scanner will light up and it will start making a low noise. After this process comes to an end, you will see the result on the screen. To save it, click on “Import” and place the finished image in the desired folder. If necessary, you can rename it in advance.

    Thus, the question of how to scan from printer to computer is easily solvable. over, today there are a large number of Special programs and utilities that allow you to scan a document, edit it and recognize text. In general, the solution to the problem “how to Scan from a printer” consists of preparing, scanning, recognizing, checking and saving.

    How to scan documents from the printer to your computer Link to the main publication

    Scanning Printed Documents to PDF

    You can create a PDF file directly from a printed document using a scanner and Acrobat. On Windows, Acrobat supports TWAIN scanner drivers and Windows Image Acquisition (WIA) drivers. On Mac OS, Acrobat supports TWAIN and Image Capture (ICA).

    READ  Printer Scans But Does Not Print

    On Windows, you can use the Auto Detect Color Mode feature and let Acrobat detect the content type of your paper document or use other styles (Black and White Document, Grayscale Document, Color Image, and Color Document) by your own discretion. You can choose a predefined scan style or use the “Actual scan” option to scan with your own parameters.

    Scanning with preset options is only available for scanners that support the Hide My Scanner Interface mode. Scan Styles are not available on Mac OS.

    In Windows, if the WIA driver is installed for the scanner. You can use the Scan button on the scanner panel to create a PDF document. Click the Scan button, and then, in Windows, select Adobe Acrobat from the list of registered programs. Then, in the Acrobat scanning interface, select a scanner and document style, or click “Scan Actually”.

    To scan a paper document to PDF using Acrobat, click the Tools Create PDF tab. The Create PDF from Any File Format interface appears. Select “Scanner” to inspect the available options.

    On Windows:

    On Mac:

    Scan options

    Once you select your scanner, you can select or adjust various scan settings to suit your needs.

    Scan a Paper Document to PDF Using One of the Preset Options (Windows)

    Select Tools Create PDF Scanner [Document Style].

    If you want to attach a scanned document with an existing file, follow these steps:

    • Check the box “Add to existing file”.
    • If you opened files in Acrobat, select the appropriate file from the drop-down list or click the Browse button and select the appropriate file.

    If you want to scan multiple files into one PDF, click the settings icon. The Custom Scan interface appears. Check the box next to “Suggest to scan other pages”.

    Click the Scan button.

    If a message appears prompting you to scan additional pages, select Scan Other Pages, Scan Reverse Sides, or Scan Completed and click OK.

    Click here for all image optimization options.

    Apply adaptive compression.

    Each page is divided into black-and-white and color areas, as well as grayscale areas. It chooses a display method that preserves the appearance of the page using high compression for each content type. Recommended resolution of 300 dpi for input grayscale and RGB or 600 dpi for black and white documents.

    Files Scanned in Color / Grayscale.

    To scan pages in color or Grayscale, select one of the following options:

    Applying JPEG2000 compression to color image content. (This option is not recommended when creating PDF / A files. Instead, use JPEG.)

    Applying Zip to Color Image Content.

    Applying JPEG compression to color image content.

    Scanning applies either the selected Color / Grayscale option or the selected monochrome option. Which settings are applied depends on the options you select in either the Acrobat Scan dialog box or the TWAIN interface, accessed by clicking the Scan button in the Acrobat Scan dialog box. (By default, the scanner software interface does not open.).

    When scanning black and white or monochrome images, select one of the following options:

    JBIG2 (lossless) or JBIG2 (lossy).

    The entire page is scanned in black and white using the JBIG2 compression method. For high quality levels, a lossless method is used; if lower levels are specified, the text is highly compressed. Text page files are typically 60% smaller than pages that have CCITT Group 4 compression applied, but processing of such pages is slow. Compatible with Acrobat 5.0 (PDF 1.4) and later.

    For compatibility with Acrobat 4.0, use the JBIG2 compression method.

    Entire page scanned in black and white using CCITT Group 4 compression. This is a fast, lossless compression method compatible with Acrobat 3.0 (PDF 1.2) and later.

    Small size / high quality.

    Finding the Balance Point Between File Size and Quality.

    Returns pages that are not parallel to the sides of the scan area, so that the page image in the PDF document is vertical. Select “Enable” or “Disabled”.

    When scanning in Grayscale or Color, near-white areas turn to white (not applied in black and white).

    For best results, calibrate the scanner’s contrast and brightness levels so that images with dark gray or black text on a white background when scanning normal black and white pages. In this case, it will be enough to select the value “Off” or “Low”. Specify Medium or High to remove background in scanned documents printed on off-white paper or newspaper.

    Removes structure from halftone dots, which can reduce the compression ratio of JPEG. Lead to moire and impair OCR capabilities. Used when scanning in the Grayscale and RGB modes with a resolution of 200 to 400 dpi in the Black and White mode with adaptive compression with a resolution of 400 to 600 dpi. When Enabled (Recommended) is selected, a filter is applied for grayscale images with a resolution of 300 dpi or higher and for RGB input. Disabled is used when scanning pages with no pictures or shading, or when scanning at a resolution higher than the working range.

    Sharpens text in scanned PDF. The default is low and is suitable for most documents. Increase it if the quality of printed documents is poor and the text is not clear.

    Scan documents to PDF files

    On this page

    某些 Creative Cloud 应用 程序, 服务 和 功能 在 中国 不可 用.

    Scan paper documents to PDFs and turn them into smart PDFs with text selection and search capabilities using Acrobat.

    Configuring Installed Scan Settings (Windows)

    Click Tools Create PDF Scanner.

    Select the Auto Detect Color Mode, Black White Document, Color Document, Grayscale Document, or Color Photo style.

    Click the Settings icon for the style. Depending on your choice, the “Custom Scan” or “Specify Predefined Settings for” interface appears.

    If you need to scan multiple files into one PDF, check the “Prompt to scan other pages” checkbox.

    Click “Save Settings” to save the style and click the cross button (X) to close.

    Scan a Paper Document to a PDF File Using Auto-Detect Color Mode (Windows).

    Click Tools Create PDF Scanner Auto Detect Color Mode.

    If you want to attach a scanned document with an existing file, follow these steps:

    • Check the box “Add to existing file”.
    • If you opened files in Acrobat, select the appropriate file from the drop-down list or click the Browse button and select the appropriate file.

    If you want to scan multiple files into one PDF, click the settings icon. The Custom Scan interface appears. Check the box next to “Suggest to scan other pages”.

    Click the Scan button.

    If a message appears prompting you to scan additional pages, select Scan Other Pages, Scan Reverse Sides, or Scan Completed and click OK.

    Scan paper documents to PDF without preset options

    Select Tools Create PDF Scanner Default Options or My Custom Settings.

    If you want to attach a scanned document with an existing file, follow these steps:

    • Check the box “Add to existing file”.
    • If you opened files in Acrobat, select the appropriate file from the drop-down list or click the Browse button and select the appropriate file.

    If you want to change the settings, click the settings icon. The Custom Scan interface appears. Select scan options.

    If you need to scan multiple files into one PDF, check the “Prompt to scan other pages” checkbox.

    If you choose Show the native scanner interface instead of the Acrobat interface, other windows and dialog boxes appear. See your scanner manufacturer’s documentation for more information on the options available. On Mac OS, the scanner user interface is always displayed.

    Click the Scan button.

    If a message appears prompting you to scan additional pages, select Scan Other Pages, Scan Reverse Sides, or Scan Completed and click OK.

    Enhance and Optimize Scanned PDFs

    Select Tools menu Scan OCR Enhance Scanned Documents.

    Select options in the secondary toolbar. click the settings icon and select the appropriate options in the Enhance Scanned PDF dialog box, then click OK.

    For more information about the options reflected in this dialog box, see Enhance Scanned PDF Window.

    NNCXV.INFO 2021