How To Scan From Printer To Laptop

How to properly scan a document to a computer using a printer?

You can get a digital copy of a printed page or photos on a PC by scanning them. This function can be performed by a separate scanner or MFP. a multifunctional device that combines the capabilities of printing, scanning and faxing. The article below will tell you in detail how to scan a document to your computer from a printer. To do this, use built-in Windows tools or specialized programs.

How to add a scanner to Windows 10

The process, of course, begins with connecting a printer (MFP) to the system unit of a computer or laptop. The cord coming from the device plugs into any free USB port. In most cases, the system will automatically detect the printer model, download and install the necessary drivers for it. After that, printing and scanning with built-in tools will be available.

If the hardware is not detected automatically, you should start the process manually:

  • Open the “Options” section using the “Start” menu.
  • Select the “Devices” tile.

In the side menu, click on the line “Printers and scanners”.

  • Click on the plus sign to add a new device.
  • The system starts searching for equipment connected to the computer. When the printer is defined, it remains to click “Add”.
  • In the case when you need to Get an extended set of functions included in the specialized software, you will have to download the installation package from the manufacturer’s website. This method involves installing drivers and related programs to help the user print or scan documents. It is impossible to describe step by step work with each one, due to the huge number of device models. The general model of interaction with SIMilar programs will be presented below.

    How to scan to a computer through a printer

    This is a fairly SIMple operation that takes a few clicks. The main condition for its successful implementation is the presence of installed drivers for the equipment.

    Windows standard tool

    You can scan directly through the built-in tools of the operating system. The method will be relevant if the drivers were also installed automatically after connecting the MFP to the computer.

    On Windows 10, you should use a universal scan and fax application. Instructions:

    • Open the scanner cover. Place a page of text or photograph face down on the glass. Lower the cover back into place.
    • Open a search on your computer and start entering the request “faxes and scanning”.
  • The corresponding application is displayed to be launched.
  • In the program window, click “New scan”.
  • The first line allows you to select the equipment through which the procedure is carried out. If there is only one printer, you DO NOT have to change anything.

  • In the line “Profile” select the type of document.
  • “Color format”. determines whether the final picture will be color or black and white.
  • “File format”. the extension of the future image. For photos it is recommended to select “JPG”, for documents. “PDF”.
  • “Resolution (DPI)”. one of the main parameters that must be set before making a scan on a printer. With it, the user can set the number of dots per inch in the final image. The higher the indicator, the better the picture will be. Its resolution (in pixels) and weight (in megabytes) will also increase. The default setting is 300 DPI, if you need to get the most detailed image, then it is better to set 600 DPI.
  • Named by the “Scan” button.
  • When the procedure is completed, the file can be found in the “Documents” folder, subsection “Scanned documents”. The link to the directory is located in the Start menu, in the vertical stripe on the left.
  • Windows 7 scan window is launched from the Control Panel, section “Devices and Printers”. In the displayed list, you need to find and double-click on the name of the printer. The available actions will be displayed, they will be named by the link “Scan photos and documents”. Next, a window SIMilar to that described in the instructions will open. It remains to select the parameters and start the process.

    Printer software

    There is a universal instruction on how to use a scanner on a printer through specialized software. It all depends on the manufacturer, series and model of the device. So, for example, the IJ Scan Utility is used as a driver for modern MFPs from Canon. The scanning process with its help is as follows:

    • Launch the program Using the shortcut in the Start menu or on the desktop.
    • The first line allows you to select a printer.
    • Next, the scan type is set: Automatic, Document, Photo, Custom, etc.

    The next window allows you to set the exact parameters: color mode, resolution, file format, folder for saving.

  • After clicking the “OK” button, the scanning process will start.
  • The appearance of the second applications from other manufacturers of MFPs will differ, but the general principle will remain the same.

    Let’s summarize. To successfully scan a document or photo through the printer, you need to correctly install the drivers, as well as make sure that the device is connected to the computer and is ready for use. The procedure itself is performed through the built-in Windows tools or specialized software supplied by the MFP manufacturer.

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    How to connect a scanner to a netbook

    First, you need to prepare the required inventory:

    • Laptop. You will need to turn on the network in advance or take care of a sufficient level of battery charge.
    • USB or other compatible cable for transferring information from the scanner to the memory module in the computer. The type of cord can be found in the instructions for the device. In some cases, you may need a special cable with a USB adapter. They are usually supplied complete with a scanning device.
    • Wire for connecting the scan device to the mains.
    • Disk or flash media with recorded drivers. They can be downloaded on the official website of the manufacturer by choosing the operating system.

    The connection process is NOT complicated, the main thing is to follow the list of actions presented below:

    • Take the scanner out of the box and place it on a stable surface. It is recommended to provide a place on the desktop or a separate shelf in advance with a height of free space of about 25 cm.This will allow you to comfortably use the device when scanning papers.
    • Unpack the CD and the necessary wires for connection.
    • Turn on your laptop or compact netbook and wait until the OS is fully loaded.
    • Connect the power cord with one side to the scanner and then to the power outlet.
    • Compatible devices by attaching each USB connector Corresponding cable.
    • Turn on the scan tool using the front panel button. It is usually indicated by a circle and a dash icon. After that, the laptop will automatically start searching for a suitable driver. However, in the list of already installed software. such technically compatible files are usually available.
    • Insert the CD media into the disc drive or download the driver from the manufacturer’s website. Run the installer. When using the disc, a welcome window will automatically open where you need to agree with the rules of the license agreement and continue with the installation. If the file is uploaded via the Internet, you need to open it with a double click and repeat the above.

    The second option for obtaining the correct driver is to use the functions of the operating system. In this case, you need to open the “Device Manager” and select the hardware, which is marked with an exclamation mark. The name of the connected scanning device should be named the right mouse button or the corresponding key on the laptop touchpad. Further, SIMply. select the item “Update drivers”. After specifying the “Automatic installation” parameter, the netbook independently start searching for the program.

    Major mistakes

    So, below are the most common manipulations that users make:

    Most people trust the automatic settings of the unit, however, this is NOT desirable. The consequences can be pronounced when cropping an image. Some models may malfunction due to a misunderstanding of the picture settings, and the document guides may NOT be adjusted correctly. Hence the aggregate does NOT find the object

    This category of errors can also include the location of the position across, or the indicators are set completely different. Do not forget that it makes sense to set the permission accordingly. It is often possible to notice that the owner loads too much material into one process. Most likely, this will summarize to cancel in feeding. It is important to pay attention to the shade of the document being fed. If it is really light, then the scanner may NOT recognize the paper.

    Windows can scan

    Let’s say you urgently need to get a scan, but you can’t work with Paint. What then? There is another SIMple option. the ability of your operating system.

    • Click on “Start” finding the “Devices and Printers” section.
    • Look for the scanner that is connected to your computer by opening the tab and selecting what you want. After that click “Start Scan”.
    • As soon as the window opens, carefully REVIEW your options: you can change the format or orientation of the image. Lowering or raising the brightness will significantly affect the quality of the scanned image. So be careful with “brightness” and “contrast”.
    • Clicked “Scan”, expect the result, which will appear in a separate folder on your computer. The desired location can be changed or left by default, so that there is always a request where to save the document.

    How to install the scanner and configure it to work

    • How to install the scanner and configure it to work
    • How to make a scan
    • How to quickly scan

    Scanner types and their compatibility with Windows

    Scanners are available in color and black and white. Their dimensions depend on the model and brand of the manufacturer. Today scanners are produced by hundreds of companies, mainly from the USA, Japan and some countries of Southeast Asia. The vast majority of them are compatible with the Windows operating system.

    It should be noted that you can install the scanner yourself in two ways. Their choice depends on whether you are connecting the scanner directly to a personal computer or laptop (the so-called local scanner installation) or to a shared network scanner, through which your model will work.

    How to properly install the scanner on a PC or laptop

    To install a local scanner, you need a basic USB cable. As a rule, it is included in the package. However, you can use any other USB cable. Connect one end to the back of the scanner itself, the other to a dedicated connector on your computer. Turn it on and wait a while for Windows to automatically detect it.

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    How to install the scanner yourself via a network server

    In many organizations, all scanners are connected to one specific network scanner. This makes their work much faster and saves employees time.

    In this case, you will need to spend a little more time to properly install the scanner. First, connect your scanner to your computer with a USB cable. Then click the Start button on your computer. In the menu that opens, select the Control Panel section, and then. Network. Following These, you will see a special menu in which you must select the Network and Sharing Center item. Select the command View network computers and devices.

    Find your scanner model in the list of scanners and right-click on it. In the menu that opens, select the Install item. Following this, the Installation Wizard will automatically load. Follow its instructions exactly by clicking the Next buttons. At the end of the installation, click the Finish button. This completes the connection of the scanner to the shared network scanner.

    Scanning with Paint

    Most Windows users are familiar with the SIMplest graphical Paint application (installed automatically when the operating system is installed). This editor can not only process images, but also scan photos to computer.

    In its menu there is an option to get a picture “From a scanner or camera”.

    Using it, we get a window with a choice of procedure parameters (You can scan in black and white, Color, adjust the quality of the scanned document).

    In general, quickly, conveniently and on top of that, you can continue to edit the image right there in Paint, saving it in a convenient format.

    How to scan an image from a printer to a computer

    Through Paint

    • We put the document into the device.
    • We go to “Start”. We choose “Paint”. If you can’t find it, enter in the search bar.
    • Choose “File”.
    • Click “From scanner or camera”.
    • We choose the device we need (if there are several of them).
    • Making scan settings.
    • Click “Scan”.
    • The transferred image should appear on the screen.
    • Save it.

    Special software

    There are several software for scanning photos and documents:

    • The most popular program for such purposes is ABBYY FineReader. It allows not only Scan a document, but also edit, convert the original file. You must click “File”, “New task” and “Scan”.
    • CuneiForm OCR software scans and converts the image. The program is based on a built-in dictionary that allows you to check the text.
    • The VueScan program expands the possibilities for working with a digitized image. It allows you to build parameters for color contrast, resolution level and file size.
    • PaperScan Free is based on a set of tools that can adjust images at any level of complexity.
    • The Microsoft Office Word text editor does not have a separate button in its interface that allows you to Scan an image. But, this can be done by following the aLGorithm. In the task pane, select the Insert tab, after Clip, Arrange Clips. In the window that appears, click “File” and select the “Add Clips to Organizer” function. Then you should click “From Scanner or Camera” and define the scan parameters. Click “Print”, then “Insert” and wait for the file to finish scanning.

    How to open a scanner on different versions of Windows

    There are many free applications on the Internet that help transfer both documents and photos. They have a lot of processing possibilities and a user-friendly interface. Programs can be either paid or free.

    Most often, the applications and migration aLGorithm are the same for different versions of Windows. We will look at the example of Windows 8.

    Preparatory work

    Before proceeding with the direct scanning of documents, it is necessary to carry out preparatory actions. this will help to avoid difficulties and errors on the part of technology.

    So, before trying to scan a document, it is important to:

    The easiest way to scan a document from a printer (MFP)

    • Go to the “Control Panel”, select the section “Hardware and Sound”, “Devices and Printers”. Activate the window with the display of the available printer, select the “Start Scan” item.
    • After specifying the required parameters for copying, click the “Preview” icon. If you are satisfied with the final result, click “Scan”. The information obtained is saved on a PC or printed.
    How To Scan From Printer To Laptop

    How to scan from printer to computer?

    Let’s look at several ways to scan a document from a printer to a PC. After all the preparatory steps are completed, you need to turn to the built-in capabilities of your operating system or special programs.

    Using third-party applications

    In addition to the standard features of the computer operating system, scanner users often use third-party applications. The most popular ones are:

    • Scanlite. As with any other program, after installing the scanner, a corresponding shortcut appears on the desktop or in the control panel. The convenience of this development lies in a SIMple interface and the need to perform a minimum list of manipulations. the user only needs to enter the file name, specify the path to save the document, and then start the scanning process with the appropriate button.
    • ABBYY FineReader. It not only scans, but also recognizes text, in addition, it allows you to translate the document into an editable format. Minus. the program is paid, but you can use it in test mode.
    • Ridoc. A popular program for users who need to be able to Scan documents in different formats. as a rule, for random scanning it is necessary.
    • Winscan2pdf. The product is designed for the Windows operating system, is easy to use, but allows you to save the file exclusively in PDF format. Free to download and install.
    • Xerox Easy Printer Manager. a manager created specifically for working with printers / scanners “Xerox”. This application is distinguished not only by a convenient and intuitive interface, but also by a large number of possibilities.
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    Apart from the usual digitization, Xerox Easy Printer Manager is a program for improving the quality of a photo or any other image. Let’s consider the scanning process in more detail, assuming that the application is already installed on your PC:

    • Click “Start” in the lower left corner of the screen. Select the All Programs tab, then the Xerox Printers folder, then Xerox Easy Printer Manager.
    • The program window will open in front of you, in which you need to find the “Switch to advanced mode” tab.
    • The next necessary active link at the top of the window is “Scan to PC settings”, where you can set the operation parameters of interest to the user (save path, resolution, color, etc.).
    • Then go to the “Image” tab and adjust the settings as you need it.
    • Is it done? Switch to the main mode and click on the “Scanning” button. a window with the program’s capabilities will open, all that remains is to start the process you are interested in and save the result.

    Following this Step-by-Step Instructions, anyone can scan a document or photo, even if he did not have to use the program before.

    Through the scanner wizard

    The most common method of digitizing a “live” document is interaction with the wizard for working with a scanner, where to achieve the result, you must adhere to the following aLGorithm:

    • Turn on your scanner and make sure it is active. Check the glass panel under the lid. it should be free of dust, debris, streaks, etc.
    • Take the document or photo you want to “transfer” to the computer. Place the object face down on the glass. Lower the lid.
    • Click on the “Start” button of your computer, find the tab “Control Panel”.
    • Next. “Devices and Printers”.
    • In SEPARATE operating systems, after opening the control panel, it may be necessary to be named under the “Sound and Hardware” section, and only after that it will be possible to find the “Devices and Printers” we need.
    • A window will unfold in front of you, displaying the devices connected to the PC. Find the printer by name and right-click on its image.
    • We activate the command “Start Scanning”, you will see the parameters, which can be adjusted according to individual preferences, and then. preview how the document will look in the scan. Most often you need to change the resolution and brightness of the image.
    • Everything is good? Click “Scan” and wait for your file to appear on the computer monitor. Further it remains only to keep.

    Features of scanning in Paint

    In addition to the applications we have considered, there is another SIMple scanning method. through the standard Paint program. You need:

    • Run the application by finding it through the “Start” button.
    • Name the “File” tab, then select “From Scanner or Camera”.
    • Scan preparation starts on the computer monitor, where you need to select the file type and adjust the image resolution / brightness.
    • After the scan is started, the picture or scan of the document you need will appear on the screen, all that remains is to save the file in the required graphic format.

    The advantage of this program over third-party applications is that the user does not need to download and install additional products. just enable the “native” option and perform SIMple manipulations.

    How to scan from printer to computer?

    Let’s look at several ways to scan a document from a printer to a PC. After all the preparatory steps are completed, you need to turn to the built-in capabilities of your operating system or special programs.

    Scan document from printer to laptop

    At least once in a lifetime, almost every person is faced with the need to update a flash player on a computer or “translate” a document or photo into electronic form. At the same time, not everyone has sufficient skills to cope with a task without outside help. Today we will look at how to scan a document to a computer with the introduction of a printer. the presented instructions will allow you to perform the action as quickly as possible and without additional difficulties, even if the manipulation is performed by an inexperienced PC owner.

    Through the scanner wizard

    The most common method of digitizing a “live” document is interaction with the wizard for working with a scanner, where to achieve the result, you must adhere to the following aLGorithm:

    • Turn on your scanner and make sure it is active. Check the glass panel under the lid. it should be free of dust, debris, streaks, etc.
    • Take the document or photo you want to “transfer” to the computer. Place the object face down on the glass. Lower the lid.
    • Click on the “Start” button of your computer, find the tab “Control Panel”.
    • Next. “Devices and Printers”.
    • In SEPARATE operating systems, after opening the control panel, it may be necessary to be named under the “Sound and Hardware” section, and only after that it will be possible to find the “Devices and Printers” we need.
    • A window will unfold in front of you, displaying the devices connected to the PC. Find the printer by name and right-click on its image.
    • We activate the command “Start Scanning”, you will see the parameters, which can be adjusted according to individual preferences, and then. preview how the document will look in the scan. Most often you need to change the resolution and brightness of the image.
    • Everything is good? Click “Scan” and wait for your file to appear on the computer monitor. Further it remains only to keep.