Paper Sizes For Printing On The Printer

Specialty print media

Do you want to attract customers with creative solutions? Try to print your documents on Special Materials! They help to solve many different problems.

  • If you need to print documents that are resistant to wear, tear and moisture, synthetic papers such as Xerox® Premium NeverTear are the best choice. She always looks like new and is NOT afraid of water, oil and dirt.
  • If waterproof labels are required for use in harsh weather conditions, use synthetic labels such as Xerox® DuraPaper Labels.
  • Textured papers such as Xerox® Embossed Paper work well for printing invitations, certificates, brochures and business cards.
  • To avoid using carbon paper when filling out multi-page forms, print them on self-copy paper such as Xerox® Premium Digital Carbonless.
  • The letterheads with plastic cards at the bottom of the Xerox ® DocuCard sheet will help you communicate with customers and partners. These cards are convenient to carry with you, so you can place company contacts or other useful information on them. over, you can print such letters on a regular printer.
  • Another creative solution is a transforming postcard. You can print it on a regular office printer. Then it remains only to fold the sheet according to a special pattern and tear off the excess paper along the perforation lines. The finished postcard can be “folded” horizontally and vertically, “Putting together” four different images in turn.

Choosing paper wisely

Choosing the best one from the hundreds of available grades of paper for printing is not an easy task. Many companies focus only on price, forget about the properties and “specialization” of printed materials. The quality and characteristics of the paper on which the documents are printed depends on the life of your documents, the condition of the printing equipment and the impression of customers in your company.

Most often, medium and small businesses print on three types of paper:

  • White office paper does NOT need a presentation. any organization uses it for printing documents.
  • Special materials are needed in cases where increased resistance of documents to external influences is required, or for events, promotions or other situations when you want to surprise your employees, clients or partners.
  • Large format materials, as the name suggests, are used when you need to print a project presentation, drawing, photograph or poster in wide format.

Let’s figure out what type of paper is best suited for completing the task to the maximum.

Office paper

  • Try to use paper with a weight of at least 80 g / m2. It is best suited for office printing and is compatible with all printers.
  • The recommended optimum moisture content of materials is 4.5-4.6%. Higher humidity leads to curling of sheets, lower humidity leads to more paper jams.
  • For internal documents, select white paper from CIE 146.
  • It is better to use paper with a whiteness of 160 CIE and higher for printing presentations, commercial proposals, contracts and other fundamental documents.
  • The higher the opacity of the paper, the better. Its optimal value is 91-96%. Pay special attention to this when printing in duplex mode.
  • The packaging of a ream of paper must be solid and moisture resistant.

Xerox ® Marathon Premier and Xerox ® Premier papers meet all these requirements. They are compatible with any printing equipment and provide excellent document quality in black and white and color printing.

Large format paper

If you need to create posters, drawings, maps or project presentations, then you cannot do without large-format materials for engineering printing equipment.!

  • When choosing engineering paper, special attention should be paid to its moisture content. If the moisture is much higher than 4.5%, drawing shrinkage cannot be avoided. it will become shorter. and the paper will not display the drawing details correctly. Do you want to save money on engineering paper wisely, rather than sacrifice quality? Try Xerox® Marathon Paper.
  • For printing large-sized photos, special photo paper is useful. It is more resistant to bending than conventional materials, it repels moisture better and, of course, renders images more vividly and with more contrast.
  • In the field of advertising and interior design, more unusual large-format print media are used: transparent polyester film, vinyl canvas, yellow paper and even canvas. Xerox has wide-format content for every purpose, and you can easily verify this.

If you have any doubts about which paper to choose for your printer, you can ask your questions to Xerox experts through the feedback form.

Create PDFs using the Print command (Windows)

The PDF file is saved in the folder specified in the Adobe PDF Finished Document Folder options in the Preferences dialog box; the default location is My Documents. If Prompt for Adobe PDF File Name is specified, the Save As Dialog Box appears during printing.

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Reassigning the port used by the Adobe PDF printer

It is recommended that you select a folder on the same system where Distiller is installed. Despite support for remote or network folders, user access to them is limited, and certain protection restrictions apply.

Delete folder and reassign default Adobe PDF port

Adobe PDF Print Preferences (Windows)

Print preferences apply to all applications that use the Adobe PDF printer. In the settings configuration in the source application, under the Page Setup menu. Document Options or Print.

The printer preferences dialog box is called Adobe PDF Print Preferences. Default Adobe PDF Print or Adobe PDF Properties. Document, depending on how you access it.

To access print settings:

Open the Printers window from the Start menu. Right-click Adobe PDF Printers and select Printing Preferences.

In source application, such as Adobe InDesign, choose File Print. Select the Adobe PDF printer and click the Properties (or Preferences) button. (In some applications, you must click the Preferences button in the Print window to open the list of printers, and then click Properties or Preferences to change Adobe PDF settings.)

PDF Properties are located on the Adobe PDF Options tab. The Paper / Quality tab and Layout tab contain other common settings for paper source, printer ink, page orientation, and number of pages per sheet.

Printer Settings are different from Printer Properties. Preferences include Adobe PDF properties for the conversion process; The Properties dialog box contains tabs with options that are available for any type of printer.

Adobe PDF conversion options

Choose the built-in set of options from the Standard Options menu, or click Edit to view or change options on the PDF Generation Options tab.

Protect Adobe PDF

To keep your PDF secure, select one of the following options, or click Edit to view or change the security settings.

Confirm for each assignment

Opens the Adobe PDF. Protect Dialog Box every time a PDF is created using an Adobe PDF printer. Specify options in the dialog box.

Use last known protection settings

Use the same security settings as the last time the PDF was created using the Adobe PDF printer on the computer.

Folder of finished documents

Select the finished document folder for the converted PDF, or click Browse to add or change the output folder. Select Prompt for Adobe PDF file name to specify location and filename during conversion.

Paper Size Menu

Select the specified custom page size.

View Adobe PDF Results

Automatically launches Acrobat and displays the converted document.

Add document information

Contains information such as file name, creation date and time.

Use only system fonts; DO NOT use document fonts

Deselect this option to download all fonts when generating PDF. All fonts will be available in the PDF document, but it will take more time to create it. Select this option if you want to work with documents in Asian languages.

Delete completed job report files

Automatically deletes completed job report files.

Request to replace a PDF file

A warning is displayed when trying to overwrite an existing PDF file with the same name.

Create PDF documents by printing to file

In many source applications, you can use the Print command with an Adobe PDF printer to convert the file to PDF. The original document is converted to PostScript and loaded directly into Distiller for conversion to PDF without manually starting Distiller. The current Distiller settings and Adobe PDF settings are used to convert the file. When working with custom page sizes, you must create a custom page size.

Convert Word files to PDF online instantly.

(Windows) Some of the features available in PDFMaker for Microsoft Office documents are not supported by the Adobe PDF printer. For example, if you are using an Adobe PDF printer, you cannot create bookmarks or hyperlinks. To take advantage of These features, Use PDFMaker to create PDF from Microsoft Office document.

The Adobe PDF printer generates untagged PDF files. The tagged structure is essential for reflowing content for a portable device and is recommended for correct, reliable results in screen readers.

Setting Adobe PDF Printer Properties (Windows)

On Windows, you can usually leave the Adobe PDF printer properties unchanged unless you have configured printer sharing or security settings.

Printer Settings are different from Printer Properties. The Properties dialog box contains tabs with options applicable to any type of printer, Preferences includes conversion options specifically for the Adobe PDF printer.

Creating and using a custom page size

It is important to distinguish between page size (defined in the Document Options dialog box for this document in the source application) and paper size (sheet of paper, film, or platen area that you are printing on). The page size can be specified by the U.S. Letter (8.5 x 11 inches or 21.59 x 27.94 cm), but requires printing on a larger piece of paper or transparencies to accommodate the marks or bleed areas. To ensure that the document prints correctly, set the page size in the application and on the printer.

The list of paper sizes available in Acrobat is determined by the PPD file (PostScript printers) or the printer driver (other printers). If the printer and the PPD file selected for PostScript printing support custom paper sizes, Custom appears on the Paper Size menu. Acrobat supports 15,000,000 in (38,100,000 cm) by 15,000,000 in (38,100,000 cm) page sizes for printers that handle very large print formats.

Create PDF Using Print Command (Mac OS X)

The method for creating PDFs using the Print command has changed in Mac OS 10.6 Snow Leopard for Acrobat 9.1 and later. The following procedure describes the method for Snow Leopard and earlier versions of Mac OS X.

Paper Sizes For Printing On The Printer

Select Save As Adobe PDF from the PDF menu located at the bottom of the dialog box.

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Most users will be fine with the default Adobe PDF options.

By default, the PDF file is saved with the same file name and extension.Pdf.

Setting Adobe PDF Printer Properties


Used primarily for home photo printing. It is versatile and inexpensive. The photos are of high quality, durable. The paper has a gloss, but not as bold as glossy. The material is more durable than gloss.


It has a semi-gloss surface with a soft sheen. This is the best option for a home darkroom. The pictures are of high quality even at a low cost. printing on satin paper is cheaper than on glossy paper. It is durable, SIMilar in color accuracy to matte. It is believed that special color profiles are needed to obtain accurate shades on satin media.

Super glossy

This look is more shiny and more expensive than glossy. The pictures are very colorful. The material is used in commercial printing, when the high quality of the printing must correspond to the status of the product in question on the product (poster, leaflet, photograph). Only pigment ink is used for printing on super glossy paper.

Material structure

Photo paper consists of at least 5 layers. Each of them has its own purpose. There is a connection between the number of layers and the cost of the material: the more there are, the higher the cost.

The material structure looks like this:

  • Layer. the basis for all other layers.
  • Landing layer. acts as a connecting link, holds the laying layer together with the rest.
  • Polyethylene layer. provides elasticity to the base on which the photos are printed. This characteristic determines the ability of the material to withstand external factors, and hence the durability of the picture.
  • The paper layer is the main component, the basis of the material.
  • Absorbent layer. provides work with a wide range of dyes. Absorbs moisture from ink, prevents ink penetration into the lower layers.
  • Reproducing layer. has its own characteristics in materials of different types, depends on the density of the material and the purpose.

Here are the types and number of layers depends on the image quality

Types of paper for photos

There are 4 types of photo paper depending on the type of coating.


Universal printed material. The pictures are detailed, contrasting. The density of matte paper varies, which determines the scope of its use. Thin material is suitable for printing photos, and thicker material for business cards and brochures.

Compared to glossy paper, matte paper is less likely to convey color transitions. It is optimal for printing images with a high level of detail, with a lot of fine details. Printing on a matte base is relevant for photo studios, small printing houses, home conditions.

For realistic halftones, it is better to choose matte paper.

Lacquered matt

It is an intermediate link between matte and glossy. The advantage in comparison with the first one is better shade transmission, with the second one. moderate gloss, the material does NOT glare, it does NOT leave fingerprints on it. Areas of use: printing photographs, drawings, graphics, advertising materials. Both pigment and water-soluble inks are suitable for printing on silky matte paper.

Photo paper and printers

When choosing, they are based not only on characteristics and cost. Consider compatibility with existing equipment. It is best to use “native” photo paper, that is, the one recommended by the manufacturer.

The downside is that the paper recommended by the manufacturer is more expensive. A saving option is to buy material in large quantities, including rolls (you can create panoramas). It’s more profitable, but small photo studios and home mini-studios do not always afford large purchases. And the equipment for roll printing is quite rare.

Another savings option is to buy third-party paper. It is cheaper, but does not always provide the desired color reproduction. Image persistence problems may occur. The best quality material for printing photographs is offered by such manufacturers: Lomond, Kodak, Konica Minolta. This list includes Avery Zweckform and Fullmark, but their products are less popular.

Even a budget printer can handle photo printing, the main thing is to choose the right paper


Glossy printing is in demand in the commercial sphere and in everyday life. This is how photographs, posters, advertising posters, posters of photo calendars are created. That is, products on which it is important to show the color saturation and soft tonal transitions. Its characteristic feature is shine. Glossy layer protects ink from fading / washable.

When printing on gloss, water-soluble inks are used. They dry quickly, create a durable and bright image on the surface. Pigment ink is NOT good here. it will bleed.

vivid colors on glossy paper

Where different paper sizes are used

The most common format, which all printers are adapted to. This is A4. It is used for printing:

  • Books;
  • Documents;
  • Contracts;
  • Overhead and more.

Some office printers support A3 format printing. This is the size of standard newspapers. A0 and A1 are used for printing:

  • Posters;
  • Posters;
  • Wall tables;
  • Diagrams.

Small formats A5 and A6 are used for manufacturing:

  • books;
  • Notebooks;
  • Notebooks.

What should you pay attention to when choosing

When choosing a paper size, you need to take into account the standard norms for the products on which you plan to use it. So, if a small-circulation brochure is being produced, which is planned to be copied on a printer or copier, then it is worth stopping at the A5 and A6 formats. If you buy paper for printing documents, then you should choose the standard A4 option, since absolutely all office printer models are adapted for it.

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If you plan to print a poster, then you definitely need a device for large format printing. Large format can be taken by first checking the specifications and tolerances of your printer. Thus, the choice of the sheet format must be carried out, taking into account the technical tolerances of the existing printer, and also taking into account which sheet the print will look best on for specific purposes.

In addition to the size, the following paper parameters are important for the printer:

  • Density (the best is 80-90g / m2);
  • Opacity (especially important for duplex printing);
  • Humidity (best. 4.5%, but small deviations are acceptable)
  • Thickness (the thicker the sheet, the stiffer)
  • Smoothness (affects the final image quality)
  • Trimming (edges should remain straight, no burrs)
  • Electrification (strong leads to paper sticking and misfeeds).

Standard paper sizes for printing. It remains only to choose!

Paper sizes were created in order to standardize printing equipment. Now in the office sector A4 is the most popular format. It is also the most common in publishing. books are most often printed on such paper. Other formats are used for different purposes, which will be discussed in more detail below. And for starters, we suggest that you familiarize yourself with the size table of common formats.

Sizes of paper sizes

In the international classification, the A marking defined by the ISO216 standard is most often used. They have a fixed aspect ratio of 1: √2, which is called the Lichtenberg ratio. The A0 format is considered the main one, and each subsequent format is obtained by precisely cutting the previous letter in half. So, if you cut the sheet A0 in half, you get the A1 format and so on. So, the exact sizes of paper sizes are as follows:

  • A0. has an area of ​​1 square meter, and the sides are 841 × 1189 mm.
  • A1. sheet area is 0.5 sq. M., and sides. 594 × 841 mm.
  • A2. the area is 25 decimetres, and the sides are 420 × 594 mm.
  • A3. the area of ​​the sheet is 12.5 decimetres, and the sides are 297 × 420 mm.
  • A4. the most popular format with sides 210 × 297 mm.
  • A5. has sides 210×148 mm.
  • A6. half as much. 148×105 mm.

Why you shouldn’t save on paper

Saving on paper quality leads to rapid wear and tear of printers. And repairing them is already much more expensive than the prudent purchase of good paper that will save your equipment. So it is much more profitable to buy clean and high-quality sheets with an optimal density. And of course, you need to choose the right format for your future image.

Paper sizes for printing on printers and plotters

Paper size. Standardized paper sheet size. Today in the world 2 paper format systems are presented: the international standard and the North American.

The latter is not used. This paper size standard is defined by the American National Standards Institute (ANSI). The most common formats are Letter and Legal, Ledger and Tabloid.

There is a definition of large format printing as a process of full color printing on non-printing formats and materials. However, this definition is not entirely accurate, since one of the media for large format printing is paper, the most common of printing materials.

Paper sizes

For all A series paper sizes, the length of the sheet is equal to the width times the square root of two (1.4142). The sizes of A series papers are based on the A0 sheet, the area of ​​which is 1 sq. M. Format A1 is equal to half of A0 and is obtained by cutting A0 into two equal parts.

A1 has a length equal to the width of A0 and a width equal to half the length of A0. And then the sizes of all formats of this series are obtained by dividing in half the older one along a line parallel to the short edge.

Basic formats for printing on printers and plotters

Due to the massive use of imported equipment in the domestic printing industry, which provides for the use of paper of the appropriate quality and size, formats that correspond to the international system of standards ISO 216.

The ISO standard covers a wide range of paper sizes, however, not all of them are widely used in practice. Among all formats, A4 format. Most important for everyday use.

Here are just a few examples of the use of ISO standard formats:

  • A0, A1. Drawings, posters and posters;
  • A2, A3. Drawings, diagrams, large format tables;
  • A4. Letters, magazines, forms, catalogs, office paper, consumables for printers and copiers, advertising materials;
  • A5. Notebooks, notepads, ID cards, letterheads, leaflets, greeting cards, promotional materials;
  • A6. Postcards, cards;
  • B5, A5, B6, A6. Books, brochures, booklets, flyers, stickers;
  • C4, C5, C65, C6. A4 Letter Envelopes: Unalloyed (C4), Double-folded (C5), Three-fold (C65), Four-fold (C6)
  • B4, A3. Newspapers, copier consumables in addition to A4.

All ISO 216 paper sizes have the same aspect ratio. In SIMple terms, the length of an A1 sheet is equal to half the width of an A0 sheet, and if it is even easier to explain, then look at the picture below and you will understand everything that I was trying to explain.