Setting up the printer
So, having finished with the system settings, now you can go directly to the printer itself. A little higher, we opened network access directly to the computer itself. Therefore, we will be able to go to the computer, but unfortunately we will not see the installed devices on it until the printer is shared.
In order to do this, you need to follow a few more simple steps:
- Open “Devices and Printers” through the “Start” menu, you can also get there through the control panel.
- We find the printer to which other computers will be connected via the network, and opening the context menu, click on the item “Printer Properties”.
- Next, in the printer settings window, go to the “Access” tab and check the box “Sharing this printer”. By checking the box, the shared name will appear below, which will be assigned to the name of the printer itself. But, usually I delete it and give some simple name, for example, instead of “HP_LaserJet_Professional_P1102”, I shorten it to “HP_P1102”.
- Having finished editing the name of the printer, click on “Apply”.
But, do not rush to close this window as it is also recommended to set security rules so that other users, in case of failure, at least could clear the print queue.
- So, go to the “Security” tab.
- Select the user group “Everyone”.
- And in the permissions we mark all the items, that is, we set the permission to print and manage the printer and documents.
- After clicking on “Apply” and “Ok”, close this window.
Well, what about the printer and operating system settings we figured out, now you can safely proceed to connecting the printer over the network.
How to set up and connect a printer over a network
Hello dear readers! This article, or even instructions, will describe in detail the most reliable way to set up and connect a printer over a network. Also, we will touch on all the system settings that are necessary to connect the printer and figure out why, when you try to log on to a computer over the network, a message about the denial of access to the server (to the PC on which the printer is locally configured) may appear.
To put it simply, the following will describe the connection of two or more computers to one printer, so that they both have constant access to printing. Of course, this option is most often practiced in various offices and enterprises. But it also happens that users at home, using even an ordinary router, make their own small network and connect several machines to one computer.
The instruction itself will be divided into several parts. First, we will deal with all the basic system settings, that is, what should be enabled or disabled, so that another computer could connect via the network to the PC on which the printer is installed.
You do not have permission to log into this computer
When you try to connect to a machine with a configured printer, you may receive such or a similar message, which means, most likely, you need to fix some security settings.
I recommend making changes in the system parameters, which will be discussed below, on all computers to which the printer is installed, and on all those with which you will connect to it. So you will definitely save yourself from meeting with mistakes associated with a lack of rights or something like that.
So, what we need to connect the printer over the network?
The first thing to do is to enable the local “Guest” account, which will be used to log on to the PC from the network.
- Clicking on “My Computer”, right-click, select the item “Management”.
- Next, go to “Local Users”. “Users”.
- In the list of available accounts that appears, we find the “Guest” and double-click to open it.
- Now, in the properties of the account, uncheck the item “Disable account”, and “Apply” the changes made.
If later, each time you turn on the computer, you will be prompted to select an account with which you will be logged into Windows, it does not matter, this can be disabled by disabling the guest’s local login. Although after turning on the guest, in this way, this situation should not bother the user.
The second point will be to disable the prohibition of logging on to the computer over the network by a previously unblocked guest.
- Open the local security policy using the appropriate secpol.msc command. by pasting it into the “WinR” dialog box.
- Next, we open.
- Among the list of available policies, we find the line.
- Once in the properties of this policy, click on the “Guest” user and click “Delete”.
Actually, in this way, we will exclude the guest from the list of users who will be denied access to this computer. Note that in Windows version “Home Edition”, there are no local security policies, so on such versions most likely it will not be possible to share the printer, but only if it will connect to it using another computer.
Well, the final point will be Windows Firewall. This, of course, is a rather controversial point, since some recommend not touching it at all, while others insist on the opposite. As for my opinion, I, for Windows XP users, in principle, recommend disabling it down to the service that is responsible for this component.
Regarding users of Windows 7 and higher, everything is not so categorical here, and the firewall should be turned off only in the corresponding section located in the control panel. But, do not completely disable the service, otherwise you will not be able to share the printer in the future.
In general, usually in Windows 7, the need to disable or enable this component occurs depending on the situation, therefore, I recommend, just in case, to check the connectivity to the printer in both cases.
Disable Firewall on Windows 7 and above:
- With the help of the start, we enter the “p. management “, and there in” Windows Firewall “.
- Click on the item “Enable or disable Windows Firewall”, located on the left side.
- Well, then we set all available values to the position “Disable Windows Firewall”.
Stop the firewall in Windows XP services:
Once again, just in case, I repeat that in Windows 7 you should not disable the service, otherwise in the future you will have to face a problem when sharing the printer, which will be discussed further.
We connect to the printer from another computer
Well, what are we already at the finish line, now we just have to connect all the other computers to our shared printer, this is done quite simply.
- First, you need to get on the network to a computer with a locally configured printer by opening “WinR” and entering the name or IP (how to find out the IP address) of the computer to which you will connect, for example: \\ MyPC (You can see the computer name in the system properties). Then we confirm the input by pressing “Enter”.
- Once on a networked computer, you should see a shared printer.
- Clicking on it with the right mouse button select “Connect”.
- If everything went well, then the printer has connected successfully.
But, it is so simple, it does not always happen, sometimes when trying to connect, the system may say that it does not have the necessary software for this device, so you have to do it manually.
- When a notification about not found drivers appears, click the “Install Driver” button.
- Of course, you will either have to download it from the Internet, preferably from the official website of the manufacturer, or install it from a CD that you could get with the printer.
- When a list of available drivers appears, click on the “Have Disk” button.
- And then if you downloaded the driver, then we indicate the path to the folder with the driver, if this is an official disk, then select the drive letter, that’s all.
- Clicking on “OK” should continue to install the printer on your computer.
In addition to this option for connecting a network printer, there are several really good ways to connect, which you will learn about in future articles, so there is only one recommendation, either subscribe to our blog updates or even better join us in the VK group, in general, the main choice is for you friends.
What to do if the printer won’t connect
There are times when the OS does not see the MFP or other printing equipment, and it does not connect. For example, if you take an HP LaserJet 1010 laser with such a problem, you will have to install it manually.
- Connect the machine to the computer (via USB) and connect it to the network.
- In the “Start” menu, click on “Devices and Printers”.
- In the window that opens, select “Add Printer”.
- Now you need to decide which connection option suits you. In this case, select “Add a local printer”.
- Next, the system will prompt you to select a port. At this stage, it is better to leave everything unchanged, that is, the LPT1 port, and click “Next”.
- The next step is to install a driver for an MFP or other printer. As mentioned above, you can install it from a disk, download it from the Internet, or install it through the Windows Update Wizard (if there is no disk, or the PC does not have an optical drive).
What to do when there is no official software for the HP LaserJet 1010 on Windows, or you have no internet connection? You can temporarily get out of the situation by choosing a laser of the same manufacturer from the list provided by the system. In this case, it is the HP LaserJet 3055 PCL5. In the next window, give a name to the installed hardware, and then also click on “Next”.
Now you need to specify the parameters for accessing the device. Click “Not Shared” if you are not going to connect the machine to the network, or “Share” to be able to print from other PCs. After clicking on the “Next” button, the installation of the peripherals is completed.
If you have an installation disc
After connecting all cables, you need to install a program (driver) that will control the operation of the machine. Usually, if you install an inkjet or laser printer under Windows 7. 8, then the drivers will be installed automatically, if they are in the system. If the OS does not find the driver, then you will need to install it from the disk, which should come with the printer.
Insert the disc into your PC’s optical drive and the software will automatically install. Everything is simple here. follow the instructions of the installer until the process is complete. A situation may arise when the installation wizard will not start when the disc is inserted into the drive. In this case, you need to go to “My Computer”, select from the list a disc located in the optical drive, and after opening its contents, you should find a file called “Setup” and click on it. After that, the driver installation will start.
How to connect a printer to a computer directly, over a network, via wi-fi, without an installation disk and configure it
The printer is an indispensable assistant in the office or at home, especially if you are a student. Even schoolchildren successfully print a large number of abstracts and reports on it. But, having purchased this device, many users are faced with the problem of interaction between a computer and a printing device. In this article, we will look at possible ways to connect and configure a printer for printing, as well as the problems that arise with this.
Setting up an inkjet (laser) for printing
To configure the machine, you need to go to “Devices and Printers”, right-click on the required equipment and select “Printer Properties”. To check the operation of the machine, click on “Test Print”.
By clicking the “Print Settings” button, you can select the paper size and determine the page orientation, as well as the print quality.
How to connect a printer to a computer on Windows 10
Connect your printer to your MacBook via Wi-Fi or Bluetooth
To connect the machine to your MacBook via Wi-Fi, after logging into “Printers & Scanners”, click on “” to add equipment. Select the equipment you need from the list. It is important that its type is “Multifunctional Bonjour”.
After selecting the device, if it supports Airprint technology, in the “Use” line, select “AirPrint” and click “Add”.
After that, the search will begin and the pairing between the computer and the device you have selected will occur. It is also recommended to update the software from the App store.
To connect the device via Bluetooth, click on its icon at the top of the screen and turn on the receiver “Turn Bluetooth On”.
Make sure the printing machine is turned on in Bluetooth mode. In the window that opens, after searching for Bluetooth devices, the found ones will be displayed. Select the one you want and make pairing by clicking “Create pair”. When prompted to connect, click “Accept”.
How to connect a printer to a Windows computer | What to do?
How to enable the default printer
Sometimes it happens that several printing devices are connected to the computer. But if you use one of them most often, then constantly choosing it from the list is very inconvenient. The problem is solved in a rather simple way: you need to add the desired inkjet (laser) to the default devices:
- open the control panel:
- open the “Printers and Faxes” section;
- make a double click on the desired equipment and put a check mark next to the line “Use by default”.
For convenience, make a shortcut to the “Printers and Faxes” folder and place it on the desktop or pin to the Start screen in Windows 10.
Step one. So, the printing device is connected to one of the PCs and is ready to go. The next step in how to connect the printer over the network will be setting up sharing. That is, you need to give permission to other computers on the local network to connect to it. How it’s done? As an example, consider connecting a networked printing device in Windows 7. To open shared access, open the Start menu. Next, open the section “Devices and Printers”.
Next, select the installed printing device and, by clicking on it with the right mouse button, call the context menu, in which you need to select the “Properties” item. In the window that opens, open the “Access” tab.
It displays the network name of the printer and gives the ability to open public access. We put a tick in the “Shared” checkbox and click “OK” to complete the operation.
Step two. In the first step, we figured out how to make the printer a network printer by sharing it with other computers on the network. Now you need to connect them to this printing device. To do this, open the “Devices and Printers” section, but on another computer from which you plan to print documents. If there are 2 or more computers, then the connection procedure will have to go through on each connected PC separately.
In the window that opens, click in an empty space with the right mouse button and select the “Add printer” context menu item. Connecting a networked printing device in Windows XP is similar, with the exception of differences in the interface. Also, you need to open the “Printers and Faxes” section, call the context menu and select the “Install Printer” context menu item.
The next step will be to specify the type of connected printing device. In our case, you need to select “Add a network printer”.
The system will automatically search for an active network printing device and offer it for connection. Select the found printing device and click “Next”.
If everything is fine and the system did not display any errors, then the connection process was successful. Otherwise, a number of additional steps may be required.
How to connect a printer over a local network
In this topic, we will consider a situation when you need to connect a printer to two or more computers. How to do it? This issue is most relevant for office institutions, where computers are not counted in two units, but in a much larger number. Naturally, to save the budget, when organizing workplaces, no one equips them with separate printing devices. All it takes is one MFP capable of printing documents from multiple PCs, and a little knowledge of network connections. But it is one thing when setting up a network printer is done by qualified network administrators, and another thing with their own hands at home. How to connect a printer via a local network in Windows environment, and what is needed for this. below.
What is needed to connect a printing device over a network
It should be noted right away that according to the connection conditions, printing devices are divided into two types. The former for connection to a computer have in their arsenal only a wired USB interface, the latter are able to connect directly through a router using a network cable or remotely via a WI-FI connection. The advantages of printing devices of the second type are obvious, especially when it comes to the possibility of connecting via WI-FI. They are mobile, as a result of which they are not tied to the location of the work computer. In addition, which is very important, they are independent, that is, you can print on them regardless of whether other computers in the local network are turned on or not.
Within the framework of this article, we will consider connecting a printing device of the first type. So, what is needed in order to print on one MFP from multiple computers. First, before connecting a network printer, all computers from which you plan to print documents must be connected to each other. That is, between them it is necessary to organize and configure a local network.
Secondly, the printing device must be connected with a USB cable to any of the computers on the local network and ready to work. Readiness means that all the necessary software (drivers) for the printing device are installed. If the driver disk is lost and the question arose of how to install them without it, then the installation procedure can be found in detail in the article “How to install a printer without an installation disk”.
What to do if the system could not find the network printer
In this situation, the system will have to forcefully specify the network name of the printing device and the IP address of the computer to which it is connected.
Open the “Devices and Printers” section again. Further. “Installation” and “Add”. After that, click on “The required printer is not found in the search”.
In the window that opens, select the item “Select a shared printer by name” and write its address in the format \\ IP of the main PC \ Network name. Then click next.
After completing this procedure, the operating system will determine the printing device by its IP address, and it will become available for use.
Connecting the Printer to a PC
Example of connecting a Samsung ML-2160 printer to a PC.
Connect printer and PC with USB cable.
Connect the power plug to the device and turn it on.
We connect the power plug to the device and turn it on
Insert the installation software CD into the CD drive.
Insert the CD with the installation software into the CD drive
If the software from the disk does not “start” on its own, double-click on the “Computer” shortcut at the top left.
Click on the CD drive.
Find the executable file of the installer on the disk and run it.
Note! Run the installer in the same way if it was downloaded from the Internet.
Click on “Install” and click “OK”.
Click on the “Install” item and click “OK”
Click on “New Printer” and click “Next”.
Select the item “New Printer” and click “Next”
Select a USB connection and click “Next”.
Choose a USB connection and click “Next”
After auto-detecting the printer, put a tick on it and click “Next”.
We put a tick on the “Device name” and click “Next”
After installing the necessary drivers, the program will offer to print a test page by checking the appropriate box, or immediately click “OK”.
After installing the necessary drivers, the program will offer to print a test page
How to connect a printer over a local network
A printer that is accessed from different personal computers is called a network printer. A network printer is useful if there are several PCs connected to a local network in the office or at home, for example, to access the Internet.
Using a network printer in this case reduces the costs of users for printing and purchasing additional printing devices.
How to connect a printer over a local network
Setting up a network printer on a PC
To print remotely over a network, you need to configure a network printer on the connected PCs.
Press WinR and type the command “control printers”. Click “OK”.
Click WinR and type “control printers”
Select “Add Printer”.
Mark with a dot “Network printer” and click “Next”.
Mark with a dot “Network printer” and click “Next”
Click on “Browse Printers”. Click “Next”.
Click on “Browse printers” and click “Next”
Sequentially going through the network levels, clicking the mouse, find a printer, select it and click “Next”.
Select a printer, select it and click “Next”
Note! If the printing device is not found on the network, enter the path to it manually.
Click on the “Yes” button.
Click on the appeared network printer with the right mouse button and left-click “Use as default”.
Reference! In all versions of Windows, the printer is installed in a similar way.
Installing a Printer and Opening Network Access to It
The easiest way to open access to a printer on a local network is to connect it to one of the PCs.
- USB A-B cable for connecting the printer to a PC;
USB A-B cable to connect printer to PC
- CD with device software or downloaded from the Internet.
Reference! MFP is a multifunctional device that includes a scanner, printer, fax, copier, etc.
Opening access to a PC with a printer
Right-click on the network icon (bottom right) and left-click “Control Center”.
Right-click on the network icon (bottom right), and left-click on “Control Center”
Click “Change access parameters”.
In all profiles, put a checkmark in front of “Enable”.
Move down and in ” with password protection” click “Disable”. Click “Save”.
Move down and in ” with password protection” click “Disable”
How to connect a network MFP
The disadvantage of printing on a printer connected to another PC is the obligatory functioning of the PC with the printer on the network while printing is in progress.
To get rid of this drawback, you can connect a printing device via a print server, purchase a network printer or network MFP.
Note! All devices of this type are connected to the local network according to the instructions described below.
You can connect the MFP using the wizard supplied on the CD-ROM of the device, or through connecting printers and devices in Windows.
Connect the network cable to the Ethernet port of the MFP (RJ-45 connector) and supply power to the device.
Connect the other end of the network cable to a router (router) on the network.
We connect the other end of the network cable to the router
If the device connects to the router via Wi-Fi, open the wireless network menu on the MFP (see the Instructions for the device) and enter the necessary data for connection: device IP address, Wi-Fi password, etc.
Enter the necessary data for connection
Changing the IP address of the device
If you need to change the address of the MFP in the local network (for example, due to the coincidence of device addresses), you need to go to its Web interface.
Open an Internet browser and type the IP address of the MFP (this data can be found in its instructions). Press Enter.
Open the Internet browser and type the IP-address of the MFP
Enter the name and password of the MFP when entering its settings. Click “Login”.
We type the name and password of the MFP when entering its settings
The device settings will open. Click on “Network” and enter the required IP address. Click “Submit” to exit the settings with saving changes.
Click on “Network” and enter the required IP address